and 70: Operations Menu The Operations menu.and 68: No.: The Serial Number of a new Rec.and 62: For each row in an Invoice, the Sal.and 56: CREATING INVOICES The Invoice regis.and 54: CREATING DELIVERIES The Deliveries.and 52: If you have made and approved a par.and 50: Account: Sales Account V-Cd: VAT Co.and 48: CREATING SALES ORDERS The Sales Ord.and 46: this feature is operating, the upda.Open and choose the report 'Chart of Standard Stock by HansaWorld /126 Printing the Chart of Accounts You can print the Chart of Accounts from the module Nominal Ledger. Note that you cannot undo the deletion of an Account. The Account is deleted and the previous Account in the list is shown. This opens the ‘Account: Inspect’ window. In the ‘Accounts: Browse’ window, double-click the Account you want to delete. Deleting Accounts You can delete an Account from the Chart of Accounts, as long as it has not been used in any Transactions. Click to save the new record or to close without saving the record. Enter the new information or change the copied record as necessary. This is described in the previous section. In the ‘Accounts: Browse’ window, click in the Button Bar, or highlight the Account to be copied and click in the Button Bar. Entering an Account There are two ways to add new Accounts to the Chart of Accounts: creating a new Account or duplicating and then editing an existing one. If you want to open the Account at a later stage, simply click in the box to remove the check mark. You will no longer be able to use it, and it will not appear in the ‘Paste Special’ selection window. Closed: Check this box if you want to close the Account for further Transactions. If you use this option and try to debit an Account usually used for credit or vice versa, Standard Stock by HansaWorld will alert you to the possible error. Normal Amount: Click one or both of the check boxes to indicate what type of posting is the usual for the Account. Assets and costs are treated as positive values, while accounts for liabilities, equity, and incomes are treated as negative. This information is used to control how the balance of this Account will be stored, as a negative or a positive figure. Account Type: An Account can belong to one of five types: Assets, Liabilities, Equity, Revenues or Expenses. It will be used automatically every time you use the Account in a Purchase Invoice or General Ledger Transaction. VAT Code: You can assign a Tax Code to each Account. Name: The name or description of the Account. Once you have saved the record, you cannot change the Account Number. You can use up to ten characters, with a minimum of two. Account: The unique number of the Account. The ‘Account: Inspect’ window contains the following information. Inspecting or Changing an Account If you want to look at the details of an Account, double-click the names in the ‘Accounts: Browse’ window to open the Account record. Standard Account by HansaWorld will find the first record that matches the text you have entered. Enter a Name if the list is sorted by Name, and a Number if otherwise. You can also search for a particular Account by entering the first few characters of its Number or Name in the Search field in the top righthand corner of the window. In the ‘Accounts: Browse’ window shown above, you can scroll up and down through the list of Accounts. Searching for an Account Standard Stock by HansaWorld /126 Click on the other column heading if you want to change the sort order, and double-click on the column heading to reverse the sort order. The list is sorted by the column with the heading coloured blue. The list contains two columns: Account Number and Account Name. The ‘Accounts: Browse’ window is opened, showing Accounts that have already been entered. In the Accounts setting you can- – Show all Accounts on screen – Search for a certain Account – Inspect or change a certain Account – Create new Accounts – Remove Accounts you don’t need Showing all Accounts on screen To open the Accounts, double-click the register ‘Accounts’. In Standard Account by HansaWorld you always have access to the Chart of Accounts through the ‘Paste Special’ feature, for example when you enter Transactions and cannot remember an Account Number. If you use your own Chart of Accounts, or modify the one supplied with Standard Account by HansaWorld, it is important to ensure that every Account used in the setting and report definitions is a valid Account that exists in your Chart of Accounts. The simplest method is to use the standard Chart of Accounts supplied with Standard Account by HansaWorld. You must define a Chart of Accounts, or import an existing one. Standard Account by HansaWorld does not have any hard-coded Accounts. Each Account has a number and a name, and belongs to a class of Accounts. DEFINING ACCOUNTS This is where you define the Chart of Accounts.
0 Comments
Leave a Reply. |